In compliance with President Joe Biden’s Sept. 9 executive order requiring COVID-19 vaccination for all federal employees, contractors and others, Penn State has determined that all faculty and staff on seven Penn State campuses must submit proof that they are fully vaccinated against COVID-19 by Dec. 8, regardless of whether or not they work on federal contracts.
This applies to faculty and staff at Altoona, Behrend, Brandywine, DuBois, Fayette, Harrisburg and University Park.
At this time, the vaccine requirement applies to all Penn State employees on these campuses, including full-time and part-time faculty, staff and technical service workers, even if they are working remotely. This requirement also applies to graduate and undergraduate students supported on wage payroll, as well as all students supported on graduate assistantships on these campuses.
Individuals who have already shared their proof of vaccination with the University by uploading an image of their vaccine card do not need to take any action. Faculty, staff and World Campus students employed by the University who are unsure if they have submitted proof of vaccination can check their status on the University’s Salesforce Health Cloud.
Faculty, staff and World Campus students employed by the University who have not yet done so, need to upload their proof of vaccination into the University’s Salesforce Health Cloud, a secure online platform for collecting health data.
Students on wage payroll or graduate assistantships need to upload their proof of vaccination through myUHS. Instructions can be found on the University Health Services (UHS) website. Students who have already uploaded their vaccine information and received the confirmation of upload from UHS do not need to upload again.
In order to meet the Dec. 8 deadline to be fully vaccinated, individuals must get their first and second doses of the various vaccines no later than these dates:
- Moderna: first dose by Oct. 27; second dose by Nov. 24
- Pfizer-BioNTech: first dose by Nov. 3; second dose by Nov. 24
- Johnson & Johnson: single dose by Nov. 24
Accepted forms of proof of vaccination include:
- a copy of the record of immunization from a health care provider or pharmacy;
- a copy of the COVID-19 Vaccination Record Card from the Centers for Disease Control and Prevention;
- a copy of medical records documenting the vaccination;
- a copy of immunization records from a public health or state immunization information system; or
- a copy of any other official documentation verifying vaccination with information on the vaccine name, date(s) of administration, and the name of health care professional or clinic site administering vaccine.
Individuals are permitted to provide a digital copy of such records, including, for example, a digital photograph, scanned image or PDF of such a record.
Key questions, answers and information:
Because of the federal deadline of Dec. 8, all employees who are not already vaccinated are strongly urged to start the process immediately. Individuals are considered to be fully vaccinated two weeks after the single dose of the Johnson & Johnson vaccine or two weeks after the second dose of the Moderna or Pfizer vaccines, which require four weeks or three weeks between doses, respectively. Nov. 24 is the last day individuals can get their final dose to meet the Dec. 8 deadline.
Vaccine site locations can be found online at Vaccines.gov.
On-campus Vaccine Availability for University Park Students
At University Park, first and second doses of the Moderna vaccine are readily available for Penn State students every Wednesday, Thursday and Friday from 8:15 a.m. to 4:30 p.m. in the Student Health Center. Students can schedule appointments online through University Health Services.
Upload Your Vaccination Status
To share their fully vaccinated status with the University, students and employees must:
(1) Have received their final vaccine dose — either the second dose of the Pfizer-BioNTech or Moderna COVID-19 vaccine or one dose of Johnson & Johnson’s Janssen COVID-19 vaccine
(2) Update their vaccination status with the University
- Students at University Park, Commonwealth Campuses and Dickinson Law can upload their vaccine information now into the MyUHS portal and are encouraged to do so as soon as their vaccine series is complete.
- If they have not yet uploaded any vaccine information, employees and World Campus students can provide their vaccination status to the University using SalesForce Health Cloud, a secure online platform for collecting health data. Uploading an image of their vaccination card is optional.
Where can I go to receive a vaccine?
Simply enter your ZIP code on the CDC website Vaccines.gov to find nearby vaccine providers, which include hospitals, urgent care centers, doctor’s offices and pharmacies.
Throughout the fall semester, Penn State will have vaccines available on or near all campuses. At University Park, University Health Services (UHS) is offering first and second dose appointments for the Moderna vaccine every Wednesday, Thursday and Friday in the Student Health Center. Students can schedule appointments online through UHS.
Several pharmacies, Mount Nittany Medical Center and Centre Volunteers in Medicine are also administering vaccines in the Centre Region.
Which vaccine should I take?
Penn State strongly encourages everyone to sign up to get the first vaccine available to them.
There are currently three vaccines that have been deemed safe and effective against the coronavirus by the Centers for Disease Control and Prevention and granted emergency use authorization from the Food and Drug Administration: two-dose vaccines from Pfizer-BioNTech and Moderna, and a one-dose version from Johnson & Johnson.
Contractors and subcontractors working on or in connection with a federal covered contract are included under the executive order’s vaccine requirement. Other contractors and subcontractors who may perform work on campus, but not on or in connection with a federal covered contract, are considered visitors under the executive order and are not subject to the vaccine requirement. Fully remote contractors and subcontractors who do not work on or in connection with a federal covered contract are not subject to the vaccine requirement.
No. The executive order mandate for federal contractors does not have a clause that would allow ongoing testing in place of vaccination.
Penn State officials are continuously monitoring public health and government guidance and requirements. As federal guidelines and mandates change, the University will communicate with the Penn State community how these changes affect students, faculty and staff.
No, the executive order does not permit an exception for those who have previously had COVID-19.
The University is requiring COVID-19 vaccinations for faculty and staff at seven campuses to comply with a federal requirement. Unless they have an approved medical/disability- or religious-related accommodation, employees are expected to comply with the requirement. As with all University policies, there are disciplinary processes in place for failure to comply, with consequences up to and including termination from employment.