Uploading proof of vaccination
Vaccinations continue to be required for employees in health care facilities as required by law.
The University strongly encourages all students, faculty and staff to stay up to date with their vaccinations, including booster doses, and to share their vaccination status with the University.
Students at University Park, Commonwealth Campuses and Dickinson Law can upload their vaccination records through myUHS.
Faculty and staff can upload an image of their COVID-19 vaccination card into Penn State’s Salesforce Health Cloud, a secure online platform for collecting and storing health data.
Acceptable forms of proof of vaccination
Accepted forms of proof of vaccination include:
- a copy of the record of immunization from a health care provider or pharmacy;
- a copy of the COVID-19 Vaccination Record Card from the Centers for Disease Control and Prevention;
- a copy of medical records documenting the vaccination;
- a copy of immunization records from a public health or state immunization information system; or
- a copy of any other official documentation verifying vaccination with information on the vaccine name, date(s) of administration, and the name of health care professional or clinic site administering vaccine.
Individuals are permitted to provide a digital copy of such records, including, for example, a digital photograph, scanned image or PDF of such a record.
On-campus Vaccine Availability at University Park
At this time, the University is not requiring students to share their booster shot information with University Health Services (UHS), although students are strongly encouraged to do so.
Students at University Park, Commonwealth Campuses and Dickinson Law who have received their booster shot can upload their vaccination records through myUHS. The process is similar to the one used by students to share proof of being fully vaccinated.
Penn State faculty and staff who have received their booster shot can upload an image of their COVID-19 vaccination card into Penn State’s Salesforce Health Cloud, a secure online platform for collecting and storing health data.
Individuals who were vaccinated in Pennsylvania and have misplaced their vaccination card can visit the Pennsylvania Department of Health website for information on how to obtain vaccine evidence. Individuals who were vaccinated in another state and need vaccine verification information can call the local vaccine provider that administered the vaccine or contact the state health department. Information on how to obtain a new vaccination card or other evidence of vaccination also can be found on the CDC website.
It is recommended that instructors/advisers/graduate teaching assistants not ask a student if they are vaccinated, as the student is not required to share this information. In addition, due to the power differential between faculty/staff and students, asking students whether or not they are vaccinated may put them in a situation where they feel that they have no choice but to answer, even if they would prefer to not answer the question.
Students at University Park, Commonwealth Campuses and Dickinson Law can upload their vaccine information now into the MyUHS portal and are encouraged to do so as soon as their vaccine series is complete.
Employees and World Campus students can provide their vaccination status to the University using SalesForce Health Cloud, a secure online platform for collecting health data.
Your vaccine status is only available to University personnel directly involved in the COVID-19 response and mitigation efforts and to public health officials.
Anyone is free to voluntarily share their vaccination status with others, but employees should refrain from asking their peers whether they are vaccinated. Supervisors, however, are permitted to ask their direct reports about their vaccination status. Supervisors should not disclose this information to others and should not ask questions specific to reasons for receiving or not receiving the vaccine. In addition, supervisors should not take proof of vaccination, rather employees are encouraged to confirm their vaccination status via Salesforce Health Cloud. If supervisors or employees should have any questions, they should contact their unit HR. Technical services employees and other employees represented by a collective bargaining agreement should check with their unit HR to determine if there are other requirements applicable to them.
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