The University’s priorities continue to be the health and well-being of its students, faculty, staff and local communities, and the plans for substantially expanded in-person classes have the flexibility built in to quickly respond to changing pandemic conditions, if necessary. Penn State is committed to notifying students, faculty and staff as quickly as possible if conditions require the University to pivot to a remote or hybrid teaching and learning model.

The University will continue to follow all virus mitigation guidelines from local, state and federal government and public health authorities. Testing will continue to be available under the University’s spring testing plan through May. More information on the testing strategy for the summer and fall will be communicated as the testing plans are finalized. It will continue to evolve as circumstances warrant and capabilities are enhanced.

As Penn State’s priority is the health and well-being of its students, employees and local communities, the University is preparing for a variety of scenarios if circumstances or guidance from the government and public health authorities requires a reassessment of the plan before the start of the summer and/or fall semesters. Expanded in-person learning is contingent on the latest health and safety guidelines, including physical distancing requirements, as they are adjusted over the summer and fall in response to the state of the pandemic.

The health and safety of our employees remains our priority, and the University is mindful that individual circumstances may make some faculty members or members of their household more vulnerable to the effects of the virus. Our expectation is that faculty members who are able to teach in person will return to the classroom, but a committee is currently being formed to define the exception process.

At this time, employees who are currently working from home should plan on continuing to do so under an order from the Pennsylvania Department of Health, “telework must continue unless impossible.” However, more guidance will be forthcoming for the summer and fall.

All COVID-19 testing data is stored in software/databases that are approved for this level of information, per Penn State’s Information Assurance and IT Security Policy (AD95) and Privacy Policy (AD53), and in accordance with all applicable federal and state laws. Testing data is only shared to inform individuals of their status, and as necessary to accomplish legitimate business purposes/needs, including, but not limited to, diagnostics, treatment, contact tracing, and public health and safety activities.

Vaccination does not exempt students, faculty and staff members from participating in the University’s COVID-19 testing programs this spring. The vaccine is a tool in our fight against COVID-19, and students and employees must continue to practice other mitigation efforts, like wearing a mask, hand-washing and physical distancing.

Additional information about the vaccine is available in this Penn State News article.

The sampling rate for random testing, which is between 1% and 2%, is calculated at the campus level and is based on the total number of employees in the return to work database and the total number of students that have an in-person component to their academic schedule or are living within 20 miles of campus.

Employees can find detailed information and guidance on the Health Guidelines, Contact Tracing, and Quarantine and Isolation pages.

In accordance with the Centers for Disease Control and Prevention and public health guidelines, wearing face masks and adhering to physical distancing practices, including maintaining six feet of physical distance between another person, are critical components in helping to maintain the health and safety of the entire campus community. Students, employees and visitors are required to practice physical distancing and wear face masks/coverings at all times in campus buildings; outdoors when they cannot be physically distant from others; and whenever state or local laws require.

Additional information about masking and physical distancing is available on the Health Guidelines page.

Neither the Centers for Disease Control and Prevention (CDC) nor Penn State is requiring the use of a double mask. CDC guidance suggests double masking as a means to improve how individuals can wear their masks. It is important to note, however, that you should not combine two disposable masks or double up on masks if it feels suffocating or difficult to breathe. Individuals seeking means to improve their mask performance can refer to CDC guidance for important ways to make sure your mask works the best it can.

Students, employees and visitors to Penn State are required to practice physical distancing and wear face masks/coverings on campus. Multi-layer cloth masks or procedure masks are the preferred type of face covering in campus buildings, outdoors and whenever state or local laws require. All face coverings must cover the nose and chin. According to the CDC, masks should have two or more layers of washable fabric, completely cover the nose and mouth and fit snugly against the sides of the face.

Face coverings to avoid

Masks with exhaust valves are not acceptable. This is because valves allow air and respiratory droplets to escape the mask, which results in less protection for others. Those who are wearing a mask with a valve do not meet Penn State’s mask wearing requirements.

There also is evidence that single-layer face coverings, including many types of neck gaiters, are not as effective in stopping respiratory droplets as multi-layer face coverings.

Mask-washing

The CDC also notes that reusable masks should be washed regularly. Reusable masks can be washed individually or with the rest of your laundry with regular laundry detergent and the warmest appropriate water setting for the material used to make the cloth mask. The mask is ready to be worn again when it is completely dry.

More about masking

Guidelines surrounding the use of cloth masks are available on the EHS website and also on the University’s health guidelines page.

It is critical to note that a cloth face mask is NOT a substitute for physical distancing. Individuals should stay at least six feet away from others at all times. Keeping space between you and others is one of the effective ways to avoid being exposed to the COVID-19 virus and slowing its spread. Since people can spread the virus before they know they are sick, it’s important to stay away from others when possible, even if you have no symptoms.

To help keep students and employees healthy, the Office of Physical Plant is taking a multi-pronged approach to help reduce the potential spread of COVID-19 in classrooms, labs, offices, restrooms, residence halls and other indoor spaces. This includes increased cleaning and disinfecting of buildings and high-touch surfaces. All desks, podiums, doorknobs, elevators, restrooms and other high-touch surfaces are cleaned and disinfected daily with EPA-approved disinfectants.

OPP also has placed additional hand-sanitizing stations at building entrances and other common areas, installed plexiglass shields where warranted in areas of close personal contact, increased signage and reminders of health and safety requirements, and reduced occupancy limits for 1,700 instructional spaces.

In addition, units have cleaning protocols and schedules to disinfect high-touch surfaces and shared equipment within their areas and offices. Guidance is available on the Environmental Health and Safety website. As part of these efforts, employees should avoid sharing tools and equipment as much as possible. supervisors should stagger shifts, if possible, for high-use shared equipment and establish disinfection protocols between uses. Individual employees also will be responsible for helping to maintain a clean work environment for themselves and others by cleaning and disinfecting desks, equipment, and materials before and after use.

From a building systems perspective, OPP has carefully evaluated all building mechanical and life safety systems to determine that they are fully functional and ready for occupancy, meeting or exceeding all of the building systems requirements of the Centers for Disease Control and Prevention, and undertaking intensive corrective and preventive maintenance for every building at every campus.

Due to federal laws (HIPAA), faculty should not ask the COVID-19 testing status of students, as faculty are not responsible for monitoring or enforcing testing requirements. Learn more about testing information here.

Faculty who are teaching will receive an email from contacttracing@psu.edu if one of their students is in quarantine or isolation, including information on when the student may return to the classroom. CDC guidelines and University testing procedures may permit students to leave isolation and quarantine earlier than expected if specific criteria are met. Faculty will be notified a second time if their student is permitted to leave quarantine or isolation earlier than previously communicated; however, there may be a slight delay in that process as contact tracers notify Student Support Services, which in turn will notify the faculty member of the change. If the student attends class in person before the end of the quarantine or isolation period that was communicated to the faculty member, it may be because the student tested out. However, if a student attends an in-person class before they complete their quarantine or isolation period without having tested out, then a referral should be made to the Office of Student Conduct.

Faculty and staff have the same rights to privacy of their health information as everyone else (see AD22 and AD53). Employees, including faculty, do not have an obligation to share their protected health information or testing status with students.

If you have symptoms of COVID-19 or have tested positive or have been identified as a close contact of someone who has tested positive, you should leave work if you are at work, notify your academic administrator (department head/school director/CAO/DAA), contact Occupational Medicine at 814-863-8492, and contact your personal health care provider. Do not hold classes or meet with students in-person if you have symptoms or have been told to quarantine or isolate. You may hold your class remotely as you are able. If you are ill and not able to have class, work with your academic administrator to plan an alternative. You do not need to share the reason why you are ill with your academic administrator. Some colleges/campuses have class cancellation policies that will need to be followed.

You do not need to share with your class that you are absent due to a COVID diagnosis or symptoms or that you are in quarantine or isolation. If you test positive for COVID-19, then contact tracers will work with you to identify your close contacts. Generally speaking, in traditional classroom settings with proper masking and physical distancing, instructors and students will not be considered close contacts of each other.

Employees are selected to participate in random testing based on the “Return to Work on Campus” database. If you are working remotely and wish to be removed from random testing, you should speak with your supervisor or academic leadership and ask to be removed from the “Return to Work on Campus” database.

To support the health and safety of the University and surrounding communities, spring break will not take place during the spring 2021 semester, and classes will be held, to reduce travel and limit the possible spread of the virus into our campus communities and beyond. During the semester, students should avoid travel and not invite visitors to campus or to stay with them in off-campus housing. In lieu of spring break, Penn State has announced plans to hold three non-instructional wellness days to support the mental well-being of students, faculty and staff.

Penn State is conducting a randomized COVID-19 testing program to identify asymptomatic carriers of the virus and monitor the prevalence of COVID-19 across all campuses. The University will perform daily random testing of between 1% and 2% of the University’s population of students and employees living, learning or working on campus as well as those who access campus. This includes all employees who are working on campus and students who are taking in-person classes or living within 20 miles of a campus. Except for Penn College, all Penn State campuses will be included, including Dickinson Law and College of Nursing and College of Medicine students at Hershey.

Students and employees who are learning, working or living on campus will be selected randomly and contacted by email and text message to answer a few screening questions and to schedule an appointment at University Park or to participate in their campus location’s specific random testing process. If selected, students and employees are required to complete the free testing and should plan to do so within 48-72 hours after being contacted.

Learn more about random testing on the Testing and Support page.

Faculty, staff members, students and families across all Penn State campuses can call the Penn State COVID-19 Response Center at 814-865-2121. The center’s normal hours of operation (all Eastern Time) are 8 a.m. to 5 p.m. Monday through Friday and 10 a.m. to 2 p.m. on Saturday.

Before calling, individuals are encouraged to review the University’s official coronavirus information website to see if their questions are answered there. The site includes links to Penn State COVID-19 resources, as well as a comprehensive list of COVID-19 FAQs for students and families, faculty and staff, and members of campus communities.

Click here for more information about the Penn State COVID-19 Response Center.

By following University and CDC guidelines for masking, social distancing and hand hygiene, students can have a direct impact in mitigating the potential for the virus’ spread. Students are asked to take personal responsibility both on and off campus, as agreed to in the Penn State COVID-19 Compact, to help uphold the health of the community by following University guidelines.

Mask wearing and social distancing is required in class and there is guidance available to help maintain a safe classroom environment. Classroom Guidance for Instructors is posted on the website of the Office of Student Conduct. This document describes steps faculty can take to provide a positive learning environment and manage COVID-related concerns in the classroom and includes steps that faculty can take if a student fails to adhere to health and safety requirements. For more information on how to manage classrooms, watch this video featuring Danny Shaha, assistant vice president for Student Affairs.

Instructors and faculty should first ask any unmasked or non-socially distant students to comply. When students fail to comply in the classroom, faculty members can refer students to the Office of Student Conduct, or call 814-863-0342, and students will not be allowed to return to class until the matter is addressed through Penn State’s conduct process. Additionally, if a faculty member should become aware of a COVID-19 related violation, a referral may be made to the Office of Student Conduct. Faculty do have the authority to, and will be supported in, asking non-compliant students to leave class.

Similarly, Penn State staff should report student violations of COVID-19 safety requirements within office settings to the Office of Student Conduct, which has posted COVID-19 Office Guidance on its website.

As part of a flexible delivery model, all courses with enrollment over 250 at University Park and over 100 at a Commonwealth Campus will be delivered remotely, per federal and state guidance. Campuses and colleges will have the latitude to decide how best to deliver courses with smaller enrollments. To enable social distancing, as needed, desks and seating in classrooms will be marked if they should not be used. If they were not equipped already, all classrooms on campus are being equipped for remote instruction via Zoom and other technologies. More information for instructors related to the return to campus is available on Penn State’s Keep Teaching website.

The health of the Penn State community is our top priority, and we must all do our part in preventing the possible spread of coronavirus. Faculty are expected to be flexible in their interpretation of class attendance policies. Sick students are expected to stay home and call their health care provider. In-residence courses will be delivered in a flexible format to allow students who miss class due to quarantine or illness to continue to make critical academic progress. Additional information on what to do if you feel sick is available on the Health Guidelines page.

In the event of a change in normal campus operations due to weather, instructors teaching in any mode of instruction may opt to deliver instruction asynchronously. When a change in normal campus operations due to weather or other local emergency circumstances occurs, students, faculty and instructors may not have the same access to University facilities and resources and may have other commitments such as child care.

— COVID In-Person (CP) courses may not be moved to a synchronous online meeting per Faculty Senate policy. In the event of a change in normal campus operations, the instructor can choose to offer content asynchronously or may cancel class altogether.

— Because there are differences in how Hybrid/COVID Mixed-Mode (CM) courses are structured, instructors need to specify in their syllabi how class content will be delivered.

— COVID Remote (CR) courses may continue to meet remote synchronously at the usual time, or the instructor may choose to offer content asynchronously or cancel class altogether.

— Web and COVID Remote Asynchronous (CW) courses will continue with no changes.

More information is available in this document.

The University developed plans to support the health and safety of all employees during the transition back to in-person work functions. These plans include enhanced disinfecting protocols, required mask-wearing, and alterations to classroom and office environments to allow for proper social distancing. Even with these measures, Penn State recognizes that employees who are part of a vulnerable population, such as those who are immunocompromised, or those who live with individuals who are part of a vulnerable group, may have concerns about returning to the workplace.

Staff members, including technical service employees, who are in this situation and have concerns about returning to on-site work should make specific requests to their manager to continue to work remotely, if feasible for unit operations, or to alter the nature of their work or their work schedule. Unless otherwise informed by their supervisor, employees who are currently working from home should continue to do so until further notice.

Employees who believe that they have a disability that necessitates a reasonable accommodation or leave should contact the Affirmative Action Office or Absence Management, as appropriate.

For more information, visit the Return to Work website, which includes specific information for staff and technical service employees.

To protect the integrity of exams and other assessments, instructors may require students to turn on their webcams in order to monitor the assessment. Visit the Use of Webcams page on Penn State's Keep Teaching (faculty) and Keep Learning (students) websites for more information about webcam usage during exams and assessments. 

Outside of exams and assessments, faculty should adopt a camera-optional practice for teaching through Zoom. A camera-optional approach respects student issues such as access and equity (some may not have cameras on their devices), safety and security (some may be deployed military or in need of safety or privacy), and religious strictures. Faculty members who previously did not take attendance in their in-person classrooms should continue to respect that their students will attend remotely. Faculty who took attendance previously should explore manual and automatic options for taking attendance through Zoom. For help with these options, visit Penn State’s Keep Teaching website. If a faculty member chooses to record a Zoom session, recorded student participation during the session should not be required. Other forms of participation, e.g., private chat, can be required and assessed. Students should be provided the choice to opt out from identification in the recording by muting their audio, disabling video and not typing public chats.

Existing Visiting Scholars

Those Visiting Scholars whose applications have been approved and have a visa stamp may come to Penn State as planned. Those who have not yet obtained a visa stamp are asked to reschedule their arrival until July 1, 2021. This guidance will be revisited monthly and revised as State Department and other public health guidance evolves.

New Applications

Based on the U.S. Department of State Global Health Advisory and suspension or limitation of visa services in many countries, Penn State will begin processing new domestic and international Visiting Scholar applications on March 1, 2021 for arrival on or after July 1, 2021. Applications currently in the system will not be approved until March and prospective Visiting Scholars should be contacted and their arrival rescheduled until on or after July 1, 2021. Requests for exceptions may be made to vpfa@psu.edu by the college or campus executive. If circumstances change due to COVID, the March 1 date may be revisited.

Extensions for Current Visiting Scholars

Visiting Scholar extension requests will continue to be reviewed. If a Visiting Scholar is scheduled to depart but wants to stay at Penn State due to the COVID-19 pandemic, an extension request must be submitted in DocFinity. Please work with the staff in the academic unit who submit Visiting Scholar requests. Questions from units regarding extensions and required documentation should be directed the dean or chancellor designee in each unit. If assistance is needed from the Office of the Vice Provost for Faculty Affairs, contact Mindy Kowalski at msk22@psu.edu.

Paid J-1 Scholars

DISSA will work with new post-doc foreign nationals to determine a realistic start date, taking into consideration: U.S. embassy services limitations, current travel restrictions, and the needs of the department. Unit executives should send exception requests to vpfa@psu.edu and include a description of why the appointment is essential. This guidance will be revisited monthly and revised as State Department and other public health guidance evolves.

Yes, a faculty member may do this, but must also securely store the recordings and destroy them at the end of the semester. If a faculty member intends to use the recordings after the end of the semester, any type of identifying information must be removed. In addition, a faculty member must inform students that they are being recorded by sharing the following language with them: “Video and audio recordings of class lectures will be part of the classroom activity. The video and audio recording is used for educational use/purposes and only may be made available to all students presently enrolled in the class. For purposes where the recordings will be used in future class session/lectures, any type of identifying information will be adequately removed.”

There are no additional COVID-19 testing requirements for conducting on-campus research. Students must have a negative COVID-19 test result before returning to campus as part of their return for the spring 2021 semester. However, there are no additional test requirements for entering research facilities.

All students, including students who remained on campus or in their campus communities during the semester break, are required to complete pre-arrival testing before returning to campus for any activity, including lab or studio work. It is appropriate for a lab or studio leader to be clear about the expectation that the student complete the required testing and ask whether the student has completed the testing; however, a lab or studio leader should not ask for a test result. If a student tests positive, then supervisors will be notified as part of Penn State’s contact tracing process.

You should not ask someone for test results. You can communicate to students that your expectation is that they have completed their required testing and that they are following isolation requirements if they tested positive.

No one should come to a lab/studio/work/class if they have symptoms or have tested positive for COVID-19 until the isolation period is completed and symptoms resolve fully. If someone tests negative, they can return to a lab/studio/work/class while continuing to abide by all safety procedures and protocols, including masking, distancing and hygiene practices.

At this time, the vaccine is not yet available to the general public. When vaccines do become widely available, Penn State strongly encourages participation as part of the effort to mitigate the long-term impact of COVID-19 on our campus communities. More information will be forthcoming through the Pennsylvania Department of Health (which is overseeing the vaccine distribution) and the University, and as we weigh the pandemic’s continuing impact on our communities.

Penn State has not been named as a distribution site for the COVID-19 vaccine, and vaccine distribution may vary by county across the commonwealth. While the vaccine is not yet widely available to the general public, when it does become available, the University strongly encourages participation as part of the effort to mitigate the longer impact of COVID-19 on our campus communities.

The University has helped select groups of front-line employees, including workers from Physical Plant, dining and residence halls and health care personnel, receive vaccinations as dictated by the priority phases established by the Pennsylvania Department of Health.

Faculty, staff and students should visit Pennsylvania’s vaccine website for information on the defined phases; when they may be eligible to receive a vaccine; and where those vaccines may be available in their communities. Education workers who are in contact with students would be eligible in phase 1B, including faculty and staff members who are in contact with students, as well as undergraduate and graduate students who help provide instructional, health-related or other services to students.

While some employees at select campuses have been able to receive vaccines, these isolated instances were the result of special circumstances where local providers made the vaccine available to Penn State faculty and staff.

Penn State does not determine an individual’s status or eligibility for the vaccine, but faculty and staff over the age of 65 and those under age 65 with specific CDC-defined conditions that increase the risk of severe illness from the virus are encouraged to seek a vaccine from a local health care provider when available. Additional information about the COVID-19 vaccine in Pennsylvania is available at the web site listed above, including where to obtain a shot locally and a quiz to determine eligibility. Keep in mind that circumstances may be different depending on where you live; some areas have provided vaccines to people identified as phase 1B.

Additional information about the vaccine is available in this Penn State News article.

The University’s plans include an augmented testing strategy with required testing for all students prior to their arrival, post-arrival testing within the first two weeks of the semester for all students, on-demand testing for students and on-campus employees, and daily random testing of between 1% and 2% of the University’s population of students and employees living, learning or working on campus as well as those who access campus. This includes all employees who are working on campus and students who are taking in-person classes or living within 20 miles of a campus. The University also is continuing with strategic screening to identify location-based rises in cases, data monitoring, contact tracing, and quarantine and isolation, which reflect new Centers for Disease Control and Prevention recommendations.

Additional details are available on the Testing and Support page.

To provide an uninterrupted educational experience for students, all classes will be delivered remotely beginning Jan. 19 and continue through Feb. 12. Martin Luther King Jr. Day will be observed on Jan. 18, and there will be no classes that day. At this time, classes will transition to their regularly scheduled mode and resume across all campus locations on Feb. 15, though this date could change based on health and safety factors and guidance from the state. As currently scheduled, the 15-week semester will end on April 30, with finals week following from May 3-7. There will be no spring break week to reduce travel and limit the spread of the virus into our campus communities.

Additional details about the spring 2021 semester are available in this Penn State News story.

Yes. View Penn State’s COVID-19 dashboard here. The dashboard is updated three times per week — on Mondays, Wednesdays and Fridays — during the spring semester.

Limiting the density of our on-campus population reduces the chances of incidental contact that spreads illness. To further reduce the chances of exposure, we have developed protocols to limit public access to campus buildings. Units are strongly encouraged to continue to engage with visitors remotely whenever possible. Students should not have visitors, and information for prospective students about virtual campus visits is available here.

Employees wishing to have a non-employee visit campus for any period of time must make a request to their unit executive. These individuals may not meet the definition of a Visiting Scholar (guidance about Visiting Scholars is available here). Examples of visitors include, but are not limited to, those wishing to audit a class, those wishing to participate in a meeting in person, invited speakers, guest lecturers/speakers in a class, or research collaborators making a short-term visit. The request to the unit executive should include where the visitor is traveling from, why the interaction cannot take place virtually, and the length of the proposed visit. When reviewing requests, unit executives should give attention to the locations from which visitors are traveling and the COVID-19 rates in those locations.

By order issued Nov. 17, 2020, and amended Nov. 25, 2020, the Wolf administration is requiring that travelers over the age of 11 entering Pennsylvania from locations outside the commonwealth, as well as Pennsylvanians who are returning home from locations outside the commonwealth, produce evidence of a negative COVID-19 test or place themselves in quarantine for 10 days without testing or a seven-day quarantine with a negative test on or after day five of quarantine. Exemptions to the order include those traveling for the purposes of work and individuals who are returning to the commonwealth after traveling outside the commonwealth for less than 24 hours. Visitors must comply with all COVID-19 health and safety guidelines during travel and while on campus.

Governor’s guidance

The time-limited mitigation orders that went into effect on Dec. 12, 2020, expired at 8 a.m. on Jan. 4, 2021. With the expiration of the time-limited orders, mitigation efforts will revert to mitigation orders in place on Dec. 11, 2020. Orders issued by Gov. Tom Wolf and Secretary of Health Rachel Levine on Nov. 23 amend previous COVID-19 orders to allow for adjusted capacity to gathering limits. (Note: The order does not apply to classrooms, per the Pennsylvania Department of Education.)

Scope

The guidance below applies to any Penn State-sponsored event, either on or off campus. At this time, events organized or sponsored by organizations external to Penn State are not permitted on campuses. In general, meetings and events should be held remotely if feasible.

Student organizations

Student organizations wishing to hold an event or meeting should consult with the Office of Student Activities (University Park) or the chancellor’s office (Commonwealth Campuses) regarding student meeting/event policies and the procedures for requesting to hold a meeting or event.

Indoor meetings and events

Meetings and events of 10 or fewer participants are permitted with no prior permission required, with masks required and taking into account the maximum occupancy of the space that allows for at least six feet of distance between participants. Requests to hold indoor meetings or events of more than 10 participants, following the Governor’s order, Section 9, “Requirements for Events and Gatherings” related to room occupancy, must be submitted for approval to unit executives (see “Approval Process” below).

Outdoor meetings and events

Outdoor meetings of 10 or fewer participants are permitted with no prior permission required, with masks required and taking into account the maximum occupancy of the space that allows for at least six feet of distance between participants. Requests for outdoor meetings of more than 10 participants, following the Governor’s order, Section 9, “Requirements for Events and Gatherings,” related to Maximum Occupancy, must be submitted for approval to unit executives (see “Approval Process” below).

Approval process

Meeting/event organizers requesting permission for an indoor or outdoor meeting or event of more than 10 participants, must:

— Explain how the proposed event is in alignment with the mission of the University.

— Provide justification as to why the meeting or event cannot take place virtually or in a hybrid format (some participants in person and others virtually).

— Provide the total number of individuals attending the meeting or event, which must include the employees working the event.

— Include a plan that outlines how the organizers will meet the state of Pennsylvania’s COVID-19 regulations. Masks and other required PPE must be worn both indoors and outdoors and plans for abiding by social distancing guidelines must be included.

— If the event is on campus, work with the Office of Physical Plant to determine the room capacity that allows for social distancing.

— Keep a list of all attendees, the locations from which non-employees are traveling, and their telephone numbers for contact purposes.

— Check with the unit’s HRSP (human resources strategic partner) to determine whether employees at the meeting should be entered into the Return to Work database.

— Provide evidence that the meeting organizers have worked with relevant campus leadership to ensure that the gathering is in compliance with local ordinances pertaining to COVID-19.

— Attendees who are not employees or students are required to sign an Acknowledgment of Risk document when feasible, in advance of their arrival if possible. If the unit wishes to make changes to this document other than to add the unit name, it should contact the Office of General Counsel.

Attention to COVID rates in other areas

Meetings that include participants from states with high levels of COVID-19 should only be permitted if there are special circumstances and with unit executive approval. All Penn State employees must follow existing travel guidance. All meeting and event attendees from outside of Pennsylvania must follow Pennsylvania’s “COVID-19 Information for Travelers” guidance.

Unit executives should elevate meeting/event requests to the Office of the Vice Provost for Faculty Affairs if there is uncertainty about whether the meeting/event should be approved.