Is University-affiliated international travel allowed?
All University-sponsored international travel involving students, faculty and staff is suspended until further notice. This guidance will be revisited monthly and revised as State Department and other public health guidance evolves.
If travel is essential, requests should be screened by and submitted through unit executives to Executive Vice President and Provost Nicholas P. Jones at firstname.lastname@example.org and include a description of why the travel is mission critical. For the Applied Research Laboratory, essential travel will be reviewed by Senior Vice President for Research Lora G. Weiss at OSVPRTravel@psu.edu. For the College of Medicine, essential travel will be reviewed by Interim Dean of the College of Medicine Kevin Black at email@example.com. After this review, all travel requests will be sent to the Global Safety Office for review by the International Restricted Travel Committee prior to final approval.
Employees wishing to travel internationally must request approval at least one month prior to the expected date of departure. Requestors must receive approval prior to purchasing airline tickets, hotel accommodations, etc. Once approved, all international travel must be registered with the Travel Safety Network at least three business days prior to departure. All travel arrangements MUST be made through Penn State’s travel provider, Anthony Travel. The Global Safety Office (TSN@psu.edu) will continue to assist approved international travelers and be a resource for any questions about health and safety at your destination(s).
Requests must contain the following elements:
1. Identify why the travel is critical.
2. Provide a proposed travel itinerary with the expected dates of travel and country or countries to be visited, including a return date.
3. Review health and safety information for the country or countries you plan to visit, taking into account the impact of the COVID-19 pandemic:
— Please describe the prevalent risks currently present in the country or countries where you are proposing to travel. Please refer to the U.S. Department of State Travel Advisory for the country you are traveling to as well as United Healthcare Global WorldWatch report to research current risks associated with your travel.
— For the risks you have identified, please explain how you would prepare for and mitigate those risks and respond to possible emergencies.
— Please indicate any previous travel experience and/or language skills that may be relevant to the country in which you plan to travel.
4. Carefully review the Pennsylvania Department of Health Travel guidance.
5. Review the Penn State COVID-19 information website.
6. Please research the restrictions imposed in the area(s) to which you are traveling and ensure that you can comply with the restrictions.
7. Provide documentation that the institution/organization you will be visiting has provided you with permission, if applicable.
8. Your unit executive should submit this request on your behalf and indicate their approval and affirmation that the research being conducted is essential.
Please note the following:
— All requests to travel must be submitted at least one month prior to the date of departure.
— All international travel must be registered with the Travel Safety Network at least three business days prior to departure. All travel arrangements MUST be made through Penn State’s travel provider, Anthony Travel.
— Practice physical distancing and hygiene recommendations before and during travel.
— Obtain masks, hand sanitizer, and any PPE that might be necessary in the course of your work while traveling. Masks should be worn at all times when interacting with others and as advised by the area(s) to which you are traveling.
— Travelers should quarantine for 14 days upon arrival at their destination. Local ordinances, guidelines, and other requirements of the destination country may also apply.
— Travelers should monitor their health and follow COVID-19 health and safety precautions upon returning home. Per the Nov. 17 order of the secretary of the Pennsylvania Department of Health, “individuals traveling to and from the Commonwealth for the purposes of work” are exempt from the requirement that travelers entering Pennsylvania must produce a negative COVID test collected within 72 hours prior to entering, or quarantine for 14 days upon entering. The CDC recommends that travelers returning from a country with a Level 2, 3, or 4 Travel Health Notice do one of the following: 1) get tested three to five days after travel and stay home for seven days after travel; or 2) stay home for 14 days after travel.
— Employees in the Return to Work database who resume on-site work should take their temperature at home within one hour before reporting to work and report “ok” status to supervisor or designee before arriving to work for 14 days after returning home.
— Individuals who become ill/symptomatic must stay home and follow the COVID-19 reporting protocols.
— Policy TR01, International Travel Requirements, applies to all international travel.