What is the status of in-person meetings, events and large gatherings?

At this time, the University continues to strongly encourage groups to host virtual meetings and events whenever possible.

All meetings, events and gatherings with more than 10 participants require University approval. Meetings, events and gatherings with 10 or fewer total participants — including all of those who are present, such as employees working at the event — do not need prior permission. Regardless of event size, face masks and physical distancing continue to be required for all, and occupancy limits for indoor and outdoor venues must be followed.

For Penn State units and organizations seeking to host an event or gathering, approval must be granted from the unit executive. For student organizations and student-run events, permission will need to be sought by the Office of Student Activities at the University Park campus, or the campus chancellor’s office at Commonwealth Campuses.

More information about the approval process is available here.

Event organizers also must develop and submit a detailed program safety plan, which includes:

— A communications plan for attendees and participants that outlines all safety protocols and expectations.

— A pre-event COVID-19 screening process for participants and attendees.

— Details on how the program will disseminate specific COVID-19 spread and prevention information.

— How the event will adhere to all local and state COVID-19 guidelines, as well as Penn State requirements.

— Safety logistics, including cleaning and disinfecting high-contact surfaces; distribution of hand-sanitizer stations and other personal protective equipment and supplies; foot-traffic flow; transportation considerations; and adherence to state and local occupancy limits.

The University has created the following planning resources, including guidance for safely holding events and gatherings, the approval process for events and gatherings, and acknowledgement documents for organizers and attendees:

Events and gathering guidance

Approval process for events and gatherings

Penn State COVID acknowledgements

COVID acknowledgements for third-party organizations

Organizers must follow all existing COVID-19 safety procedures as outlined by the Centers for Disease Control and Prevention, Pennsylvania Department of Health, the University’s COVID-19 website and Penn State’s Return to Work website.